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If you run a busy car rental company, attending to the needs of multiple customers, staff members, and vehicles can feel like a juggling act. Car rental software simplifies your responsibilities by automating and integrating every aspect of the business—from taking reservations and processing payments to managing drivers, tracking cars, and remembering which vehicles are due for routine maintenance. There is a lot of software to choose from and all differ in terms of features, pricing, and implementation. We rounded up the best car rental software for every budget and preference.
Our Top Picks
Best Overall: Navotar
Why We Chose It: Navotar stood out because it has been tried and tested by thousands of customers across more than 70 countries, and has a stellar rating on Capterra.
Easy to learn and use
Packages can be tailored to your specific requirements
Comprehensive features for every aspect of car rental management
Pricing is not transparent on the Navotar website
Some features must be purchased separately
A few reviewers report issues with customer service
Navotar is beloved by its many satisfied customers for its ease of use, reasonable price point, and comprehensive features.
The cloud-based software can be accessed from anywhere with the internet while the app is available on both iOS and Android. With Navotar, you can create unlimited rental rates and customized rental agreements. You can digitally keep track of damage assessment and repairs and will receive automatic alerts about vehicle services and maintenance.
The software also includes an online reservations plug-in for your existing website, so that customers can easily make and pay for bookings using the secure payment gateway. You’ll be able to view reservations at a glance on the digital day planner and will receive advanced financial reporting.
Optional add-ons include a license scanner and an electronic signature pad. The price depends on the number of vehicles and locations your business has. Need convincing? Ask for a free demo.
Best Runner-Up: HQ Rental Software
Why We Chose It: We chose HQ Rental Software because of its excellent reputation for customer service and easy-to-use features that can be customized to suit all kinds of car management companies.
Comprehensive, flexible features to suit every fleet
Clear pricing with a broad range of packages to choose from
Reliable internet is a system requirement
Some features are reserved for more expensive packages
Customers pay extra for assisted set-up
Another cloud-based solution with enviable reviews, HQ Rental Software includes an app for managing your business on the go.
Customers can book and pay directly via the software’s user-friendly website plug-in, while you can keep track of availability using the real-time reservations calendar. Customize the rental agreement to your exact specifications, have the customer sign it digitally, and upload pictures of the vehicle during checkout.
Other handy features include automatic vehicle maintenance and repair alerts, and financial reports that can be easily filtered and exported. HQ Rental Software also integrates with more than 25 third-party software platforms, from bookkeeping tools to online booking agents.
Customers can choose from five different packages, with monthly or annual subscription fees based on fleet size and a number of locations. You can also save costs by opting to set the software up yourself. HQ Rental Software offers a 14-day free trial, no credit card required.
Best for Chauffeured Fleets: Book Rides Online
Why We Chose It: Book Rides Online made our list because of its near-perfect customer reviews and intuitive apps for passengers and drivers.
Simple to set up and easy-to-use
Transparent pricing with affordable monthly subscriptions
Free apps for passengers and drivers
Some reviewers say the booking form could be more detailed
Google Maps feature is not always 100% accurate
Flight status tracking not included in basic plan
With a high rating on Capterra, Book Rides Online is a customer-approved solution for companies that hire out chauffeured cars. It’s cloud-based, so you can manage your entire operation—including booking, scheduling, dispatching, and invoicing—on-the-go.
Customers can use the website booking form to receive an instant quote based on your customized pricing tables, or use the free passenger app to check pricing, book, and pay via their smartphone. They can also track their ride’s location in real-time.
The driver app allows drivers to view, accept, or decline assigned trips. They can record every step of the transaction with a click of a button, send automated notifications to their clients, and receive turn-by-turn directions via Google Maps.
There are three plans to choose from. The cheapest starts at about $59 per month and all three include GPS fleet tracking as well as set-up and support fees. Request a free 30-day trial and cancel anytime.
Most Customizable: RentWorks
Why We Chose It: RentWorks offers clients the chance to choose the features they want, making it our top pick for those that would like to be able to fully customize their software.
Only pay for what you need with optional add-ons
Includes over 100 detailed reports
Single-screen reservation planner for easy scheduling
Pricing model is not visible online
Standard features are very basic
Cloud-based option incurs an additional start-up fee
Sometimes, a long list of features means that you end up paying for things you never use. RentWorks provides a solution by allowing you to customize your package with add-ons to suit your specific needs.
Standard features are pretty basic, however. You can track and manage your fleet with detailed vehicle profiles and the ability to set up recurring maintenance reminders. You’ll also receive a single-screen reservation planner and more than 100 different business reports.
Add-ons are much more comprehensive, and range from electronic signature pads and license scanners to accounting interfaces, accident claim management software, and an automated employee time clock. You can also set up reservation links and allow for secure credit card processing.
RentWorks can be hosted on-site or via the cloud, and pricing varies widely depending on the size of your fleet and the features you choose. A free demo is offered if you choose.
Best for Long-Term Rentals: Rent Centric
Why We Chose It: We selected Rent Centric because it is one of the few software programs to offer customized solutions for long-term rental companies.
Specific solutions for long-term rentals
Intuitive software that’s easy-to-use once set up
Tech-savvy Apple Watch integration
Some reviewers find the set up difficult
Pricing model is not immediately accessible online
Depends on a reliable internet connection
Rent Centric offers software solutions for many different areas of the vehicle rental market, including standard car, motorcycle, and RV rental; professional and peer-to-peer car-sharing; and long-term car rentals.
For the latter category, Rent Centric provides the ability to invoice clients according to a periodic payment schedule. It also offers managers of corporate account holders and their individual users pro-rata invoicing and automatic reservations via a plug-in.
Other standard features range from advanced fleet management (think vehicle tracking and maintenance record collection) to reporting, email marketing, and the scanning of licenses and passports. Rent Centric is also one of the first car rental software to offer Apple Watch integration. Among other things, customers can now locate, lock, and unlock their vehicle using their watch.
Enter your company details into Rent Centric’s online form to get an instant quote.
Best One-Time Purchase: EasyRentPro
Why We Chose It: Very few car rental software programs offer a one-time payment option, so choosing EasyRentPro was a no-brainer. However, we also like that it is multilingual and can be either cloud- or Windows-based.
One-off price makes budgeting easy
Can be installed on site or via the cloud
30-day free trial available
Fewer features in comparison to some competitors
Some reviewers report customer service issues
No option to install on Apple computers
EasyRentPro has been offering software solutions for car rental companies of all sizes for more than a decade.
One of the top features includes the Rent Planner, a single screen dashboard that provides a 15-day overview of all reservations with drag-and-drop functionality for extending or changing rentals. You can also view inspection dates and insurance expiration reminders. A detailed rental booking form allows you to record information for up to three drivers and to adjust rental charges. The software is also configured for QuickBooks integration.
Available in six languages, EasyRentPro is a good solution for global companies. For businesses with multiple locations, it is available on the cloud; but can also be installed on multiple Windows workstations for single rental location businesses with an unreliable internet connection. Both versions come in a choice of four packages according to your fleet size and are charged on a once-off basis. The cheapest package costs about $299.
Best for the European Market: RentSyst
Why We Chose It: We chose RentSyst because of its location in Cyprus, pricing in euros, and glowing customer reviews.
Full features for complete car rental management
Covers all types of vehicles including RVs, boats, and scooters
Cloud-based for access from anywhere in the world
Integration with third-party software costs extra
Entry-level package doesn’t have access to 24/7 support
Cloud-based software solution RentSyst can be accessed from any device, anywhere in the world. However, it makes particular sense for European car rental companies since it’s based in Cyprus (and therefore in a similar time zone) and publishes all prices in euros.
RentSyst caters to all types of vehicle rentals, from cars and RVs to boats and scooters. Features include real-time GPS vehicle tracking, automatic service reminders, and a timeline module with intuitive scheduling that can be viewed and adjusted on an easy-to-use calendar.
The software also digitizes your reservation process with customizable rental agreements and invoices and electronic customer signatures. Expect detailed reporting, and the ability to integrate with third-party accounting and payment software for an affordable additional fee. There are three plans to choose from, with the most basic costing about €1 (or $2) per car, per month. You can also choose an annual subscription for a discounted rate or request a 30-day free trial.
The best car rental software for your business depends on a variety of factors including the size of your fleet, your budget, the features you need, how you want to pay, and whether you prefer cloud-based or on-site software. We chose Navotar as our overall winner for its impressive customer reviews and intuitive design. Book Rides Online is our top pick for chauffeured fleets, while Rent Centric stands out for long-term rental companies. For the freedom of building your own package from a range of optional add-ons, consider RentWorks; or choose EasyRentPro if you prefer the idea of a one-time payment.
What is a Car Rental Management System?
A car rental management system helps you to streamline your rental business by automating everything from bookings and scheduling to vehicle services and repairs. It is designed to save time and increase revenue.
How Much Does Car Rental Software Cost?
The price of car rental software varies considerably depending on which one you choose, how many cars you have in your fleet, and how many locations you have. For a build-your-own software that only charges for the features you need, we recommend RentWorks.
How We Chose the Best Car Rental Software
Choosing the best companies to highlight involved carefully comparing the websites of different car rental software to see how they measured up in terms of price, features, and customization options to suit each client’s needs. We then read independent customer reviews and eliminated all companies with a rating of 4 out of 5 or less on software marketplace Capterra. We also chose to focus mainly on U.S.-based companies.