Airline locator numbers go by many names (confirmation numbers, reservation numbers, booking codes, and record locator numbers, to name a few). Whatever they're called, a locator number is simply the numbers issued by an airline to easily identify each reservation.
Airline locator numbers are usually six characters in length, and often feature a combination of both alphabetic and numeric characters. Knowing your locator number can help expedite the process of checking into your flight or dealing with issues regarding your reservation.
The locator numbers are unique to each guest reservation, but they're only valid for a given period of time, usually after the flight has been recorded. This is because the number will have to be reused eventually due to the sheer volume of flights and passengers.
Passenger Name Records
Airline locator numbers should not be confused with passenger name records (PNR) which are numbers that contain personal information for a passenger and the itinerary information for either an individual passenger or a group of passengers traveling together (for example, families traveling together would have the same PNR).
How to Find a Locator Number
Most airlines will automatically generate and display your record locator numbers on-screen after you initially purchase your tickets. However, sometimes airlines might wait to assign the locator number until the customer receives a confirmation email, so don't worry if you don't see it immediately upon completing your purchase.
When you receive the confirmation email, the airline locator number will be displayed along with the passenger and flight information. Be sure to bookmark this email because you will need to reference the locator number to check-in or change your reservation.
You can also call an airline representative and ask for your record locator number if you cannot find it in your email. If you're checking in at the airport (either at the electronic kiosk or at the counter) once you receive your boarding pass, your record locator will be on the ticket. At this point, though, you should not need to remember or use your locator number unless there is a problem with your trip.
Expedited Check-In and Travel
It's advised that you write your record locator down when you receive it from the airline. Some passengers will write the code down on a bookmark, in their phones' notes section, or on slips of paper kept in their wallets for easy access, while others commit the six-figure code to memory instead. Whichever method you decide to use, knowing your record locator number before you arrive at check-in will make the entire process go a lot quicker and smoother.
As always, you should arrive at the airport with plenty of time before your flight in case you experience any issues when retrieving your boarding pass, checking your luggage, navigating a backed up security line, or any other sticky situations that may arise while traveling.
For most domestic travel with checked bags, you should allow at least an hour and a half before your flight to check-in, while for international travel, it is recommended you arrive two to three hours before the airline's boarding time to avoid rushing or even a missed flight.
What to Do if You Lose Your Locator Number
If it comes time to check in and you can't find the locator number you have a few options. If you connected your frequent flyer account to the reservation simply log in and the trip should appear. If you didn't there are some airlines who allow check-in without a locator numbers. Depending on the airline, you can use the number of the credit card used to purchase the tickets, the ticket number, or the flight number along with some additional identifying information. If you can only use a locator number, you can try to call the airline, or just check-in at the airport and receive your boarding pass.